Poynton Town Council

Finance and General Purposes Committee

Finance & General Purposes Committee (F&GP)

Discover what the F&GP committee is responsible for, who the members are and view any of the agendas or minutes of committee meetings.

Poynton Park and Pool Poynton Pedallers - Rob McLaren, Vicar of St George's, Councillors Howard Murray and Mike Beanland and ex-Town Clerk Malcolm Adams at the railway station prior to setting of to Poynton's twin-town of Haybes A photo of the canal at Higher Poynton A photo of the Poynton sign entering the town on London Road North

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Welcome to the Poynton Town Council website. Here you can find all about the council, the latest community news, meeting minutes and publications as well as youth initiatives, clubs and societies and local events.

Homepage

Welcome to the Poynton Town Council website. Here you can find all about the council, the latest community news, meeting minutes and publications as well as youth initiatives, clubs and societies and local events.

Homepage

Welcome to the Poynton Town Council website. Here you can find all about the council, the latest community news, meeting minutes and publications as well as youth initiatives, clubs and societies and local events.

Homepage

Welcome to the Poynton Town Council website. Here you can find all about the council, the latest community news, meeting minutes and publications as well as youth initiatives, clubs and societies and local events.

A photo of the fountain in Poynton A photo of 2 people on BMX bikes using Poynton's Skateboard and BMX bowl A photo of one of the steam trains, driver and passengers at the Brookside Miniature Railway A photo of a batsman about to hit a cricket ball watched by wicket keeper and fielder
 
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Finance & General Purposes Committee (F&GP)

This Committee is involved with all issues concerning governance of the Town Council’s finances. Arguably the Committee’s most important remit is to prepare and approve a draft annual budget for approval by full Council, and then to monitor it throughout the Financial Year. The Committee Chairman and/or the Committee also need to authorise significant payments. One of the outputs from that exercise is the setting of the annual precept – the amount of money the Town Council requests from Cheshire East Council from their Council Tax receipts, to pay for the services we provide to our residents.

‘General Purposes’ is a bit of a ‘catch all’, and covers those issues not covered by the other Committees.

Details of other Council Committees can be found on the Standing Committees page and a full list of which councillors sit on each committee and those who are representatives to outside bodies can be found here.

Committee - More details on members can be found on the Councillors/Officers page.

Charles Gorst – Chairman
Mike Beanland - Vice Chairman

Laurence Clarke
Mrs Rebecca Horsman-Johnson
Geoff King
Howard Murray
Lee Podmore
Mrs Jos Saunders
Graham Smith

All Council meetings to the end of the Civic Year are listed in the calendar (most start at 8pm) and you can download a document (*PDF) listing them here. The meeting agends and minutes are also *PDF files.

*PDF documents require Adobe Reader to view them.


F&GP Committee Meetings - Agendas and Minutes


Meeting Agenda - 2nd October 2017 - 8pm - view agenda


Meeting Agenda - 24th July 2017 - 9.10pm - view agenda

Main issues covered: To receive and consider a report from Cllr Charles Gorst about the Poynton with Worth Almshouse Trust; To receive and consider a report from the communication strategy task and finish group; To consider whether advertising signage should be allowed on street furniture and in flower beds in Poynton and make a recommendation to full council; To receive and note the income and expenditure report for April to June 2017 for the Town Council; To note the bank reconciliations for April and May as verified by the Chairman and to receive the payment schedules for June 2017.

View minutes for 24th July 2017 meeting in full


Meeting Agenda - 12th June 2017 - 8pm - view agenda

Main issues covered: Receive and consider the internal audit report for 2016/17 by JDH Business Services Ltd; Receive and consider the Town Council's annual return for 2016/17; Review and approve the Town Council's risk assessment for 2017/18; Note action taken under Standing Order 51 concerning the Poynton Community Transport minibus; Receive and consider a report from the Town Clerk and Cllr Les Berry about Poynton Community Transport; Receive and note the income and expenditure report for April and May 2017 for the Finance and General Purposes Committee and Town Council; VAT return for October 2016 to March 2017; Receive and note the receipts and payment schedules for May 2017 and Consider and agree any communication messages arising from this meeting.

View minutes for 12th June 2017 meeting in full


Meeting Agenda - 8th May 2017 - 8.20pm - view agenda

Main issues covered: Consider the quotes and information relating to challenging the non-domestic business rates 2015 onwards; To receive and consider an update on the revision to the Town Council’s Financial Regulations by the Task and Finish Group; To receive and note the income and expenditure report for the financial year 2016/2017 for the Finance and General Purposes Committee and Town Council; To receive and consider the unaudited financial statements for the year ended 31st March 2017 and a written commentary from the Clerk regarding them; To receive and consider the ‘Retention of documents and records management policy’ and to consider approval of the payment to Cheshire Association of Local Councils (ChALC) of the Town Council’s affiliation fee for 2017/2018 of £1,429.31.

View minutes for 8th May 2017 meeting in full


Meeting Agenda - 20th March 2017 - 8pm - view agenda

Main issues covered: Receive and consider an update from the Deputy Clerk relating to challenging the non-domestic business rates 2015 onwards; Receive and approve amendments to the bank mandate, including appointing a new Town Council cheque signatory; Receive an update on the revisions to the Town Council’s Financial Regulations by the Task and Finish group; Receive and note the income and expenditure report to 28th February 2017 for the Finance and General Purposes Committee and Town Council; Review the Town Council’s insurance cover for 2017/18; Review the Town Council’s insurance cover for 2017/18; Note the bank reconciliations for January and February 2017 as verified by the Chairman; Receive and note the receipts and payment schedules for January and February 2017; Consider and agree any communication messages arising from this meeting.

View minutes for 20th March 2017 meeting in full


Meeting Agenda - 6th February 2017 - 8pm - view agenda

Main issues covered: To receive and consider the interim internal audit report 2016/2017; To receive an update on the revisions to the Town Council’s Financial Regulations by the Task and Finish group; To receive and consider an update from the Deputy Clerk relating to challenging the non-domestic business rates 2015; To receive and consider the draft media release regarding the 2017/2018 precept; To receive and note the income and expenditure report to 31st December 2016 for the Finance and General Purposes Committee and Town Council; To note the bank reconciliations for November and December 2016 as verified by the Chairman; To receive the payment schedules for November and December 2016 and to consider and agree any communication messages arising from the meeting.

View minutes for 6th February 2017 meeting in full


Meeting Agenda - 19th December 2016 - 8pm - view agenda

Main issues covered: Receive and consider a written brief from the Clerk on the Town Council’s budget for 2017/18, with a recommendation then to be made to the Town Council meeting on Monday 9th January 2017 with regard to the 2017/18 Precept; Receive and consider the interim internal audit report; Approve the revisions to the Town Council’s Financial Regulations by the Task and Finish group; Receive and consider an update from the Deputy Clerk relating to challenging the non-domestic business rates 2015 onwards; Note the bank reconciliation for November 2016 as verified by the Chairman; Receive the payment schedule for November 2016 and consider and agree any communication messages arising from this meeting.

View minutes for 19th December 2016 meeting in full


Meeting Agenda - 28th November 2016 - 8pm - view agenda

Main issues covered: Receive and note the letter from Cllr Peter Groves, CE Portfolio Holder for Finance and Assets; concerning the 2017/2018 Precept and Tax Base Arrangements; Review the F&GP provisional budget for 2017/2018; Receive and consider the draft format for budget reporting for 2017/2018; Receive and consider the interim internal audit report; Receive and consider a report from the Deputy Town Clerk in relation to licensing; Review the community grant awarding policy and consider the draft monitoring form; Note the bank reconciliation for October 2016 as verified by the Chairman; Receive the payment schedule for October 2016 and Consider and agree any communication messages arising from this meeting.

View minutes for 28th November 2016 meeting in full


Meeting Agenda - 31st October 2016 - view agenda

Main issues covered: Consider the quotes and information relating to challenging the non-domestic business rates 2015 onward; Review the provisional Town Council budget for 2017/18; Note the VAT return for July to September 2016; To note the bank reconciliation for September 2016 as verified by the Chairman; Payment Schedule for September 2016.

View minutes for 31st October 2016 meeting in full


Meeting Agenda - 19th September - 7pm - view agenda

Main issues covered: To receive and consider a report from the Clerk on a review of the Town Council’s current budget for the financial year 2016-17 at mid-year; to receive and consider a report from the Clerk on the Town Council’s reserves and a preview of the Town Council’s 2017-18 budget; to consider the financial report from the Clerk on the new Wednesday Lunch Club run in partnership with Age UK Cheshire East; to receive and consider a report on non-domestic business rates; to note action taken under Standing Order 51 concerning the payment of three invoices; to note the bank reconciliations for June, July and August 2016 as verified by the Chairman; to receive the payment schedules for July and August 2016; to receive the completed Annual Return for 2015/2016.

View minutes for 19th September 2016 meeting in full


Meeting Agenda - 11th July 2016 - view agenda

Main issues covered: Receive and consider the internal audit report for 2015/16; receive a report on how electors exercise their right for inspection of the accounts; receive an update on Civic Hall bookings / hirers; consider the renewal of the subscription to Campaign for the Protection of Rural England (CPR E) and Cheshire Community Action (CCA); receive a copy of the VAT return for April 2016 – June 2016; to note the bank reconciliation for May 2016 and June 2016 as verified by the Vice Chairman / Chairman; payment Schedule for June 2016.

View minutes for 11th July 2016 meeting in full


Meeting Agenda - 13th June 2016 - view agenda

Main issues covered: Receive and consider: a request for funding from the Twinning Association of Poynton, a written commentary from the Clerk regarding the Financial Statements for 2015/16 and receive and approve the Town Council Risk Assessment for 2016/17. Receive and consider the letter from Cheshire Association of Local Councils in response to the letter sent about the affiliation fee for 2016/17 and the letter from Mr David Rutley MP sent with a letter from Mr Marcus Jones MP, Minister of Local Government, in response to the Council’s letter in connection with the devolution of business rates. To note the bank reconciliation for May 2016. The Payment Schedule for May 2016 and to note the remit for the Finance and General Purposes Committee.

View minutes for 13th June 2016 meeting in full


Meeting Agenda - 16th May 2016 - view agenda

Main issues covered: Receive and consider a written commentary from the Clerk regarding the Financial Statements for 2015/16, note the bank reconciliations for December 2015, January 2016, February 2016, March 2016 and April 2016 as verified by the Chairman and Payment Schedule for April 2016.

View minutes for 16th May 2016 meeting in full


Meeting Agenda - 25th April 2016 - view agenda

Main issues covered: To approve the minutes of the F&GP Committee held on 21st March 2016, receive and consider a written commentary from the Clerk regarding the Financial Statements for 2015/16, consider approval of the payment to ChALC of the Town Council’s affiliation fee for 2016/17 of £1,429.31, approval of the repayment to Cheshire East Council for part of the grant funding for the minibuses of £15,000, receive and consider a written brief from the Clerk on proposed room hire charges from June 2016, review the Town Council’s insurance cover for 2016/17, and Payment Schedule for March 2016.

View minutes for 25th April 2016 meeting in full


Meeting Agenda - 21st March 2016 - view agenda

Main issues covered: To approve the minutes of the F&GP Committee held on 15th Feb 2016, receive and note the year-to-date budget for the Committee, receive and note a written report on photocopier payments from the Clerk, receive and note a letter from David Rutley MP regarding the devolution of business rate, bank reconciliations for December 2015 to February 2016, and receive the payment Schedules for December 2015 to February 2016.

View minutes for 21st March 2016 meeting in full


Meeting Agenda - 15th February 2016 - view agenda

Main issues covered: Consider a draft media release regarding the 2016/17 precept and Payment Schedule for November 2015.

View minutes for 15th February 2016 meeting in full


Meeting Agenda - 4th January 2016 - view agenda

Main issues covered: Receive and consider the written report from the Chief Officer, Cheshire East Citizens Advice Bureau North, receive and note an email from Cllr Peter Groves concerning the 2016/17 Precept and Council Tax Support Grant, receive and note a letter from Alex Thompson, CE Corporate Manager Strategy and Reporting, concerning the Approval of Taxbase 2016/17, receive and consider a written brief from the Clerk on the Town Councils’ budget for 2016/17, Bank Reconciliation for September and November 2015 and the Payment Schedule for November 2015.

View minutes for 4th January 2016 meeting in full


Meeting Agenda - 23rd November 2015 - view agenda

Main issues covered: Payment of the second (and final) instalment for the Civic Hall Refurbishment / Receive and note an email concerning the 2016/17 Precept and Council Tax Support Grant / Review the F&GP provisional budget for 2016/17 / Approve the revisions to the Town Council’s Financial Regulations / To note the Bank Reconciliation for September and October 2015 / Payment Schedule for October 2015.

View minutes for 23rd November 2015 meeting in full


Meeting Agenda - 2nd November 2015 - view agenda

Main issues covered: The provisional Town Council budget for 2016/17, to note the Bank Reconciliation for September 2015, Payment Schedule for September 2015

View minutes for 2nd November 2015 meeting in full


Meeting Agenda - 28th September 2015 - view agenda

Main issues covered: Funding bid for Community Centre / Town Council Reserves and Preview of 2016/17 Budget / Annual Return 2014/15 / Bank Reconciliations and Payment Schedules for June, July and August 20.

View minutes for 28th September 2015 meeting in full


Meeting Agenda - 6th July 2015 - view agenda

Main issues covered: Internal Audit Report for 2014/15/ Bank Reconciliation and Payments Schedule for May 2015.

View minutes for 6th July 2015 meeting in full


Meeting Agenda - 1st June 2015 - view agenda

Main issues covered: Annual review of Risk Assessment/ Civic Hall roof payment/ Committee remit.

View minutes for 1st June 2015 meeting in full


Meeting Agenda - 27th April 2015 - view agenda

Main issues covered: Financial statements for 2014/15/ ChALC affiliation fee for 2015/16/ Payment schedule for March 2015.

View minutes for 27th April 2015 meeting in full


Meeting Agenda - 30th March 2015 - view agenda

Main issues covered: Previous minutes/ Annual review of the Town Council’s insurance cover/ Payment schedule for February 2015.

View minutes for 30th March 2015 meeting in full


Meeting Agenda - 23rd February 2015 - view agenda

Main issues covered: Additional agenda item/ Civic Hall hire charges/ Payment of invoice for the Civic Hall/Library Improvement scheme/ IT costs/ Payment schedule for January 2015.

View minutes for 23rd February 2015 meeting in full


Meeting Agenda - 12th January 2015- view agenda

Main issues covered: Town Council budget for 2015/16; Media release on 2015/16 precept; Payment schedule for December 2014.

View minutes for 12th January 2015 meeting in full


Extraordinary Meeting Agenda - 15th December 2014 - view agenda

Main issues covered: Town Council’s budget/precept for 2015/16; Payment schedule for November 2014.

View minutes for 15th December 2014 meeting in full


Meeting Agenda - 1st December 2014 - view agenda

Main issues covered: 2015/16 provisional budget for F&GP; Planning budget for 2015/16; Review of Financial Regulations Standing Orders.

View minutes for 1st December 2014 meeting in full


Meeting Agenda - 27th October 2014 - view agenda

Main issues covered: Provisional Town Council budget for 2015/16; External Auditor’s certificate for 2013/14; Payment schedule for September 2014.

View minutes for 27th October 2014 meeting in full


Meeting Agenda - 22nd September 2014- view agenda

Main issues covered: Town Council reserves; Civic Hall hire rates; Payment schedules; Bank reconciliations; NALC media release

View minutes for 22nd September meeting in full


F&GP meeting on 21st July 2014 CANCELLED


Meeting Agenda - 16th June 2014- view agenda

Main issues covered: Annual Internal Audit report for 2013/14; Payment schedules for April and May 2014; Location of Cheshire’s Historic Archive and Local Studies Service; Bank reconciliation for end-April 2014

View minutes for 16th June 2014 meeting in full


Meeting Agenda - 28th April 2014 - view agenda

Main issues covered: Draft Financial Statements for year ended 31st March 2014/ Payment schedule for March 2014/ Town Council’s ChALC subscription 2014/15/ Bank reconciliation for end-March 2014.

View minutes for 28th April 2014 meeting in full


Meeting Agenda - 31st March 2014 - view agenda

Main issues covered: Payment schedule for February 2014/ Bank reconciliation for end-February 2014/ Town Council Insurance cover.

View minutes for 31st March 2014 meeting in full


Meeting Agenda - 24th February 2014 - view agenda

Main issues covered: VAT and room hire/ Payment schedule for January 2014/ Bank reconciliation for end-January 2014/ Insurance cover from April 2014.

View minutes for 24th February 2014 meeting in full


Meeting Agenda - 20th January 2014 - view agenda

Main issues covered: Poynton Village Revitalisation Scheme/ Payment schedule/Bank reconciliations.

View minutes for 20th January 2014 meeting in full


Meeting Agenda - 7th January 2014 - view agenda
Extraordinary F&GP (to recommend the 2014/15 Precept to the Town Council on 13th January).

View minutes of the Extraordinary Finance and General Purposes Committee held on 7th January 2014.


Meeting Agenda - 28th October 2013 - view agenda


Meeting Agenda - 23rd September 2013 - view agenda

Main issues covered: Payment Schedules/ Annual Return for 2012/13 accounts/ Town Council reserves/ Co-op Fixed Rate Deposit Account/ Middlewood Station.

View minutes for 23rd Sepember 2013 meeting in full


Meeting Agenda - 22nd July 2013 - view agenda

Main issues covered: Operations and Events Manager’s Update/ Dickens Lane zebra crossing/ Coppice Road allotments/ Civic Hall and Library buildings/ Easement of Town Council Byelaws for Poynton Show.

View minutes for 22nd July 2013 meeting in full


Meeting Agenda - 10th June 2013 - view agenda
Meeting Minutes - 10th June 2013 - view minutes

Meeting Agenda - 22nd April 2013 - view agenda
Meeting Minutes - 22nd April 2013 - view minutes

Meeting Agenda - 4th March 2013 - view agenda
Meeting Minutes - 4th March 2013 - view minutes

Meeting Agenda - 7th January 2013 - view agenda
Meeting Minutes - 7th January 2013 - view minutes

Meeting Agenda - 3rd December 2012 - view agenda
Minutes of the Meeting - 3rd December 2012 - view minutes

Meeting Agenda - 29th October 2012 - view agenda
Minutes of the Meeting - 29th October 2012 - view minutes

Meeting Agenda - 24th September 2012 - view agenda
Minutes of the Meeting - 24th September 2012 - view minutes

Meeting Agenda - 30th July 2012 - view agenda
Minutes of the Meeting - 30th July 2012 - view minutes

Meeting Agenda - 18th June 2012 - view agenda
Minutes of the Meeting - 18th June 2012 - view minutes

Town Mayor - Cllr Mrs Sarah-Jane Gilmore

Deputy Mayor - Cllr Mrs Jo Sewart

Town Clerk - Liz Osborn

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