Town Council Committees

Standing Committees

Poynton Town Council Standing Committees and what they do. Facilities, Infrastructure and Economic Development (FIED), Finance and General Purposes (F&GP), Community, Order and Public Safety (COPS), Planning and Environment (P&E), Management and Establishment (M&E)

The 2018 Civic Pride Award Winners with Poynton Town Mayor Cllr Sarah-Jane Gilmore Poynton Pool Poynton Heritage Garden

The 2019 Civic Pride Awards

Nominations are now open for this year’s Civic Service Awards. Full details and how you can nominate can be found here.

The 2018 winners are pictured with Poynton Town Mayor, Cllr Sarah-Jane Gilmore. Why did they win? Click here.

Poynton Park and Pool

Our town's picturesque park with a pool, ancient trees and wildlife, including great crested grebes, mute swan and tufted duck, dragon and damselflies.

See more of Poynton's interesting places and 'things to do' on our visitor information page.

Poynton Heritage Garden

The garden situated between the Civic Hall, Library and Priorslegh Medical Centre was the successful transformation of what was a little used public area into a colourful and tranquil space.

More photos here.

Homepage

Welcome to the Poynton Town Council website. Here you can find all about the council, the latest community news, meeting minutes and publications as well as youth initiatives, clubs and societies and local events.

Alzheimer's Society Working to become Dementia Friendly 2017-2018 logo A photo of the fountain in Poynton A photo of canal boat at Higher Poynton A photo of a batsman about to hit a cricket ball watched by wicket keeper and fielder
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get in touch
Poynton Town Civic Hall Exterior

Your Town Council

Find out who your councillors are, what standing committees exist, see the meeting agendas and minutes, read the Town Mayor's photo reports and our Privacy Notice.

New AEDs

New defibrillators have been installed near the Boars Head and Coppice Road phone boxes. Fundraising continues for two more. More details.

Poynton Easy Access Scheme

We have mobility scooters & wheelchairs hirable at a small charge. Contact the Civic Hall on 01625 872238 for a free lesson and a 'test drive'. More details.

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Poynton Town Council Committees

 

Background

There is a requirement under SO 42 for each of the Standing Committees to have a written remit for the conduct of business under delegated powers. Such remits need to be provided to all Members at the first round of Committee meetings after the Annual Meeting of the Town Council in May. Remits for all the Standing Committees feature in the Standing Orders, and on the Town Council website.

A full list of which councillors sit on each committee and those who are representatives to outside bodies can be found here.

 

Remit: Facilities, Infrastructure and Economic Development (FIED) - Click here for meeting agendas and minutes

1. To prepare an annual draft budget that is adequate to fund the Committee’s priorities, objectives and activities, and to have outline spending plans for accumulated Earmarked Reserves.

2. Liaison with Cheshire East Council and utility companies on issues such as highway projects and maintenance, street lighting, gritting, clearing gullies and culverts and tree maintenance.

3. To oversee the management of all the Town Council’s property and assets, including the civic hall, the Town Council owned parks and other areas managed by the Town Council and the areas of Prince’s and Lady’s Inclines owned by the Town Council.

4. To determine the overall strategic asset management priorities by maintaining an asset management plan and considering acquisition or disposal of assets.

5. Enforcing the byelaws that govern the use of Poynton’s parks and open spaces.

6. Liaison with Cheshire East on open spaces.

7. The maintenance of street lights owned by the Town Council.

8. Management of the Coppice Road Allotments, in conjunction with the Coppice Road Allotments Association.

9. To maintain links with the Poynton business community and to initiate and participate in economic development initiatives.

10. The promotion of Poynton’s visitor economy.

11. Maintaining the Community Resilience Emergency Plan.

12. Liaison with Poynton In Bloom.

13. To take action with regard to any other issues concerning facilities, infrastructure, and economic development not specified above.

14. To set up task and finish groups

 

Remit: Finance and General Purposes (F&GP) - Click here for meeting agendas and minutes

1. To prepare an annual draft budget for this Committee that is sufficient to fund the Committee’s priorities and objectives.

2. To take responsibility for all issues concerning governance of the Town Council’s finances, including internal controls, capital expenditure and reserves.

3. To oversee the preparation of the annual Town Council budget, to recommend it for approval by the Town Council, and to monitor it throughout the Financial Year.

4. To recommend an annual precept to the Town Council.

5. The Committee Chairman or the Committee to authorise significant payments above the level of those delegated to the Responsible Finance Officer.

6. To regularly review all fees and charges paid by and to the Town Council.

7. To ensure the preservation of probity and good financial practices within the Town Council. To ensure compliance with the Town Council’s Financial Regulation Standing Orders, and to review these at least annually.

8. To take action on any other financial issues not specified above.

9. To deal with other issues under ‘General Purposes’ that do not fall within the remits of the other Standing Committees.

10. To oversee twinning matters.

11. To review the Town Council’s insurance cover in respect of members, employees, property and services.

12. To monitor risk management and ensure that adequate risk management is in place.

13. To consider and award contracts for work.

14. To review the Town Council’s asset register.

15. To consider the internal audit and external audit reports, and report findings and recommendations to full council.

16. To set up task and finish groups

 

Remit: Community, Order and Public Safety (COPS) - Click here for meeting agendas and minutes

1. To prepare an annual draft budget that is sufficient to fund the Committee’s priorities, objectives and activities, and to have outline spending plans for any accumulated Earmarked Reserves;

2. To consider, and when and where necessary to take actions or make provision for the prevention, deterrence and detection of any form of crime and disorder - either directly or in support of other councils, agencies, the emergency services and individuals.

3. To consider, and when and where necessary to take actions or make provision to enhance the safety and wellbeing of residents - either directly or in support of other councils, agencies, the emergency services and individuals.

4. To ensure that Cheshire East maintains Poynton’s CCTV network, and provides regular reports on CCTV monitoring as required by the terms of the annual agreement;

5. To monitor and promote the Town Council’s Poynton Easy Access Scheme (PEAS)

6. To attract local sponsorship and take other action as appropriate to ensure the sustainability of the Citizens Advice outreach service in Poynton;

7. To consider bids for Town Council Community Grants and funding for Town Council-led community events.

8. To be responsible for the Town Council’s communications and communications strategy, in liaison with the Communications Working Group.

9. To be responsible for the Town Council’s process for the issuing of fixed penalty notices and all legal issues relating to the work of the Council Community Support Team.

10. To take action on any other community, order or public safety issues not specified above.

11. To set up task and finish groups or working groups as required, to then be approved at the next Town Council meeting.


Remit: Planning and Environment (P&E) - Click here for meeting agendas and minutes

1. To prepare an annual draft budget that is sufficient to fund the Committee’s priorities, objectives and activities, and to have outline spending plans for any accumulated Earmarked Reserves.

2. To make recommendations to the Cheshire East planning authority on all planning applications and related issues concerning Poynton (e.g. tree works, planning enforcement).

3. To monitor and take appropriate action on those new road schemes concerning Poynton.

4. To monitor and take appropriate action on planning issues in neighbouring areas that could impact on Poynton (e.g. development of the former BAE Systems Woodford site).

5. To receive, and where appropriate, respond to notifications of Planning Appeals.

6. To make representations as appropriate regarding licence applications/ transfers/renewals where these are brought to the Town Council’s attention.

7. To receive, and where appropriate, respond to consultations relating to planning and associated matters, including the Local Plan.

8. To respond to and take appropriate action on any environmental issues affecting Poynton (e.g. fly tipping, air monitoring, bin collections).

9. As the ‘Qualifying Body’, to sponsor, lead and help progress the Poynton Neighbourhood Plan.

10. To take action with regard to any other planning or environmental issues not specified above.

11. To set up task and finish groups or working groups as required, to then be approved at the next Town Council meeting.

 

Remit: Management and Establishment (M&E) - Click here for meeting agendas and minutes

1. To develop and review the Town Council’s strategic plan and work load (see SO 44)

2. To ensure that the Town council’s strategic policies and procedures are undertaken in accordance with statutory and legislative requirements

3. To work with the Town Clerk to ensure that the Town Council is staffed sufficiently to provide for the effective operation of the Town Council and the Civic Hall.

4. To recruit and appoint members of staff.

5. To monitor staff workloads, working conditions, work/life balance and wellbeing.

6. To draft and recommend for adoption, the procedures for dealing with discipline and grievances.

7. To establish a Performance Management/Appraisal policy for all members of staff.

8. To conduct the Performance Management /Appraisal of the Town Clerk.

9. To review the Town Council’s Standing Orders.

10. To administer the Town Council’s Internal Complaints Procedures.

11. To consider and approve nominations for the annual Civic Awards.

12. To insure the induction and training of new councillors, including both external and internal training.

13. To take action with regard to any other issues concerning staffing and all management of Poynton Town Council not specified above.

14. To record and monitor fund-raising from the Mayor’s activities.

15. To manage administrative support for the Mayoral activities.

16. To be responsible for all aspects of reviewing health and safety policy and monitoring health and safety incidents.

17. To be responsible for the Town Council’s annual report.

18. The committee acts as the line manager in all matters relating to the clerk.

19. To set up task and finish groups or working groups as required, to then be approved at the next Town Council meeting.

 

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